Guide - How to use PowerPoint on a MacOS device

PowerPoint for Mac

Issue/Environment/User Role

A Student, Faculty, or Staff member using Mac OS would like more information on PowerPoint.


The user is new to the platform, and would like more information on PowerPoint.


New to PowerPoint for Mac? Use this guide to learn the basics.mceclip0.png

Create something

Begin with a Blank Presentation to get right to work. Or save yourself a bunch of time by selecting and then customizing a template that resembles what you need. To return to these options at any time, click “File” > “New from Template”.                   mceclip1.png

Find recent files

Whether you only work with files stored on your Mac’s hard drive or you roam across various cloud services, clicking “File” > “Open Recent” takes you to your recently used presentations and any files that you may have pinned to your list.                  mceclip2.png

Stay Connected

Need to work on the go and across different devices? Sign in to easily access your recently used files anywhere, on any devices, through seamless integration between Office for Mac, OneDrive, OneDrive for Business, and SharePoint.                                      mceclip3.png

Set your preferences

Something not working quite as expected? It’s easy to change and customize options at any time. On the “PowerPoint” menu, click “Preferences”, and then set up PowerPoint the way you want.mceclip4.png

Change your layout

Good presentations adapt their structure to the points that are being presented. Switch things around on the fly to make them fit — literally or figuratively. On the “Home” tab, click “Layout”, and then browse through the available options. New slides will adopt your current choice, which you can just as easily replace with a new one.mceclip5.png

Format shapes with precision

Achieve precise picture, shape, and object formatting with the comprehensive tools available in the “Format” task panes. Start by making a selection on your current slide, then click “Format” > “Format Object” on the menu bar.                                                                     mceclip6.png

Keep slide notes handy

The cornerstone of any good factual presentation is the data that backs up your points. Avoid overwhelming your audience by front-loading every detail in your deck; instead, keep important facts and figures in the “Notes” pane for easy lookup — either while you rehearse, or in the heat of the moment.mceclip7.png

Share your work with others

Click the “Share” button in the top right corner to invite others to edit your current presentation, to copy a link to the file’s cloud location, or to send a copy as a file attachment from your preferred email service.mceclip8.png

Get help with PowerPoint

On the menu bar, click “Help” to search for the PowerPoint features and commands that you need help with, or click “PowerPoint Help” to browse through popular content. To let us know if the information we’ve provided has been useful to you, use the feedback form at the bottom of each of our Help articles.mceclip9.png

Get other Quick Start Guides

Visit to download our free Quick Start Guides for Mac versions of Word, Excel, Outlook, and OneNote.

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