Guide - How to Open a Teams Meeting at a Podium or Conference Room Computer

Issue/Question

• How do I join/open a meeting I created in Microsoft Teams on a Podium or Conference Room computer?

Environment

• Classroom, Podium, Conference Room, Office, Remote

User Role

• Employees

Cause

• The user wants to learn how to access Teams meetings in a classroom or conference room using the M365 account assigned to that room's computer.
• The user wants to avoid signing into their Teams account on the Presenter profile.

Resolution

• Schedule a meeting

  You can use Calendar in Teams from your computer to schedule virtual meetings for your team. 

  1. Go to Teams   > Calendar  .​​​​​​
     
     
     

  2. Select + New meeting.
     
     
     

  3. Give your meeting a title. Decide on a date and time. Add any additional details.
     

     Note: To make a recurring meeting, select the Does not repeat dropdown and choose whether you want the meeting to repeat daily, weekly, monthly, or yearly, or customize a cadence.
     
     

  4. Type in the names of individual attendees, then type the name of the room you are trying to present.
     
     For example, if the room is on the CASM, TXAU, TXDA, FLMI, or FLSA campus, type the campus acronym followed by the room number ("CASM 203A," "TXAU 114A," etc.) and click the appropriate suggestion from the list.
     

     Note: By inviting the room's Teams account as an attendee, you can access your Teams meeting link from the podium or conference room computer without signing in to your account using the Presenter profile. This will prevent other users from using your Teams account if you need to remember to sign out.
     
     

  5. Take a moment to review your meeting details. Then select Send . This adds the meeting to your calendar and the room's calendar.
     
     

• You can now go to the room and sign into the Presenter profile. Open Teams to join a meeting from a Podium or Conference Room computer.

  1. Go to Teams    > Calendar  .
     
     Note: Please ensure Teams is signed into the generic M365 account assigned to the room's computer, or you will not see the invitation in the Teams Calendar. If it is not, please reach out to IT Support for help at help.usa.edu.
     Example: "CASM203A@USAHS.onmicrosoft.com"
     
     
     

  2. Select your meeting > Join.
     
     

  3. Adjust your camera   and microphone .
     

  4. When you're ready to start the meeting, select Join now.
     

For more in-depth information, please visit the following link: Schedule a Meeting in Microsoft Teams.